|How to address your email for our mailing lists:
Let's start with the basics!
An email has two basic parts: the message text (at times supplemented with an attachment of some sort that can be any kind of parcel -- a document, an image file, an application, or [er...] a virus) and the routing information displayed in a shorthand way in the header.
The routing (or addressing) header of your incoming email should look something like this (the display of the header info can vary somewhat depending on the email application you are using):
The Subject: was given by the sender of the message -- thoughtfully -- so that if you save the email you will remember later what the message was about. The Date: is the actual time of the origination (sometimes a Received: item is added by your own emailer to note the time of having received the message). From: designates the original sender (a members of the list) and the Reply-To: informs you about the name of the list that forwarded the message to you and will force your email program to send the response back to the list (unless you change the recipient of your new outgoing email). T:, naturally, is you.
If you decide to respond to the email you have several options:
(1) You can hit Reply and your new outgoing email header will look like this:
the remainder of the "header" is often not displayed when you respond
Take a moment and look at the recipient (To:) in your new outgoing email, and make sure that you really want to send your message there. Contemplate the importance of your message: do a large number of colleagues wish to read what you are about to say? If not, you can choose to
(2) change the recipient: copy the firstname.lastname@example.org of the original email and paste into the new outgoing email To: and so your header will look like:
Note, that if you respond off-list (off-list is what we call this), it is not obvious for your recipient what list you were responding from/to so you may want to "quote" the header of the original email in your new message text providing that information. Of course, you may decide to use your address book to select another recipient, add CC to or BCC others, etc.
(3) Similarly, if you hit the Forward button in your email program the Reply-To: header item will force your program to respond to the list and will send back the same message to the entire membership with a header that looks like this:
To make the best use of your various mailing list I would suggest for you to go to your intranet area help page and copy/paste into your email program address-book the addresses of those lists that you think you will be using regularly (alternatively, you can copy/paste the addresses from the Reply-To: header item of your incoming mail into you address-book for future use).
If you have further questions or suggestions please email me: George Sagi at email@example.com
Please use you button to go back to your referring page (this page is linked from a number of help-pages throughout the site)